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BW Modules:
System Manager
General Ledger
Accounts Payable
Accounts Receivable
Inventory Control & Purchasing
Order Entry
Payroll
Job Cost
Home page
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2055 Carolyn Sue, Baton Rouge, LA 70815
225-923-1985 • fax: 923-3515
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The Role of Job Cost
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BusinessWorks Job Cost module can track labor, materials, equipment, overhead, subcontracting and miscellaneous costs for an unlimited number of jobs or projects. A wide variety of reports help budget, control and manage jobs to help you optimize your profit potential. Job Cost is fully integrated with other BusinessWorks modules.
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Job Cost Specifications |
Maximum number of customers |
Unlimited |
Maximum number of job codes |
Unlimited |
Maximum number of jobs |
Unlimited |
Number of characters in a job ID |
12 |
Number of characters in a job description |
40 |
Maximum number of phases per job |
999 |
Number of characters in a phase ID |
12 |
Number of characters in a phase description |
24 |
Maximum number of job codes per detailed phase |
999 |
Number of characters in job code ID |
12 |
Number of characters in job code description |
28 |
Maximum number of job managers |
99 |
Number of characters in job manager name |
24 |
Maximum number of change orders per job |
999 |
Maximum number of billings per job |
999 |
Maximum number of payments per job |
999 |
Maximum decimal places for job code costs |
4 |
Maximum decimal places for job code suggested prices |
4 |
Number of job pricing methods |
4 |
Maximum costs for job |
$99,999,999.99 |
Maximum price of job |
$99,999,999.99 |
Maximum costs for phases |
$9,999,999.99 |
Maximum suggested price of phase |
$9,999,999.99 |
Maximum costs for job codes |
$999,999.99 |
Maximum suggested price of job code |
$999,999.99 |
Maximum quantity per job code |
9,999,999 |
Number of overhead calculation methods |
6 |
Maximum months to keep job detail |
Unlimited |
Job Cost Features
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General Features
- Provides instant inquiry of job information including billings, credit memos, debit memos and payments
- Provides instant inquiry for customers including billings, credit memos, debit memos and payments
- Job codes can be imported from a text file or from current Payroll task codes, Inventory Control parts and Accounts Receivable standard items
- Job information can be exported based on the status of the job in many formats including those for text files, Excel, Lotus 1-2-3, Quattro Pro, Word and Access
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Maintenance
- Easily enables a bid to become a job in progress
- Calculates estimated cost and price of job based upon estimates assigned to a phase
- Automatically calculates estimated cost of phases based upon job code detail
- Job codes can be categorized as labor, material, equipment, subcontracting, overhead, miscellaneous or as a consolidating type
- Tracks estimated costs, actual costs and change in estimated costs from change orders for jobs, phases and job code detail
- Overhead can be calculated based upon fixed amounts, percentage of costs, actual costs incurred or based on your actual payroll overhead
- Phases of jobs can be entered without detail
- Allows automatic activation of all phases of a job in progress
- Retainage percentage can be entered for each job
- Provides tracking of customer retainage withheld through its release during a job's cycle
- Maintains both phone and fax numbers for contacts
- Customers can be added on the fly when entering jobs
- Job codes can be added on the fly when entering information on phases of jobs
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Processing
- Allows posting of charges and charge adjustments from the General Ledger, Accounts Payable, Inventory Control and Purchasing, Order Entry, Payroll and Job Cost modules
- Allows posting of billings and credit memos in the General Ledger, Accounts Receivable, Order Entry and Job Cost modules
- Allows posting of debit memos in the General Ledger, Accounts Receivable and Job Cost modules
- Allows posting of cash payments in the General Ledger, Accounts Receivable, Order Entry and Job Cost modules
- Posts voided payments in the General Ledger, Accounts Receivable and Job Cost modules
- Creates accurate bids from actual costs
- Allows discounts and write-offs of billings during payment posting
- Can automatically calculate retainage to be withheld from billings
- Track changes to a job that is already in progress
- Allows editing the ending date of a job/phase on the fly when posting a transaction
- Tracks estimated, actual and change order quantities
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Reporting Capabilities
- Reports can consolidate information for job codes
- Allows printing of job code reports by type of job code
- Reports can include totals for labor, material, equipment, overhead, subcontracting and miscellaneous categories
- Sorts reports by job ID, manager number or customer ID
- Provides detail or summary reports
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Job Cost Reports
- List of Job Codes
- List of Managers
- Charges Report
- Billings Report
- Request for Payment Report
- Cash Posting Report
- Work Completed Report
- Work Outstanding Report
- Cost Variance Report
- Profit/Loss Report
- Labor Analysis Report
- Change Orders Report
- Job Code Activity Report
- Job Status Report
- Job List (Internal)
- Job List (External)
- Job Transactions Report
- Pre-billing Worksheet
- Flash Report (summary of Job Cost activity)
- Custom Reports
- Report Groups
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